Everyone knows that choosing priorities or prioritizing is necessary to achieve the desired results. Not only in business but also personal goals, good planning requires that some actions be carried out first. But if the priority list is long, that means something is wrong. At the end of the day, do you know how to prioritize wisely?
One of the main enemies of priority is procrastination. Many times, you have set a certain goal and scheduled your top priority activities to achieve them, in most cases, you come back asking yourself: “What have I achieved today?”
In brief, establishing priorities that help you decide on particular areas of action is the key to meeting your corporate objectives on schedule. In this way, it will ensure the optimal execution of the required tasks, leaving aside those that do not add value to the business.
Within a company, plans must be made as soon as possible so as not to postpone them and then leave them in oblivion. There’s a need to organize the activities that are most important to be effective with the use of time.
When you prioritize your activities in the area of filtering your activities, goals that you want to achieve, and important businesses that will generate impact and key clients, then you will surely achieve your desired goals and objectives.
Keynotes to prioritizing in your company
Failure to make your company’s priorities to your employees can generate operational conflicts, which cause them to lose money, around 15% of profits are lost due to not establishing clear action guidelines for the staff.
Prioritization in a company at a strategic and operational level is often the difference between business success and failure. But many organizations ignore it or do it poorly, giving it little or no importance.
Therefore, to save you money through an inadequate communication system, you need to avoid some mistakes. We propose a simple roadmap called the Hierarchy of Purpose, which is summarized in the following points:
- Purpose: Ask yourself what the purpose of the organization is, how it is best pursued, and what is the strategic vision that supports this purpose. Take time to plan what the true purpose of your company is.
- Priorities: With your vision and purpose in mind, you analyze what is most important for the organization from now on and what the priorities will be now and in the next two to three years.
- Projects: Based on the purpose and priorities established, now think about which the most strategic projects are and to which you should invest resources. Or put another way, which projects align with the purpose, vision, and priorities and should you continue to spend time on, and which should be eliminated? In order not to continue spending time, money, and energy on projects that are not part of your priorities, nor do they take you anywhere.
- Staff: Analyze who are the most suitable people to execute those projects and are going to add value to the fulfillment of the objectives you defined.
- Performance: The results obtained must be controlled and measured. You must evaluate the results of the project based on the benefits obtained, the impact, and the objectives achieved.
Tips for prioritizing
Classify what is urgent and important: It is well advised to divide priorities into four different levels which are:
- Priorities that are important and urgent
- Priorities that are important but not urgent
- Priorities that are urgent but not important
- Priorities that are not important and not urgent
So that you do not overload yourself, it is best to start with the second group. After all, those who can figure out the important things beforehand will never have items in the first group. However, if you are already in the first, you should start there.
Evaluate the consequences: Reviewing the actions that bring benefits and better results is great training to learn to prioritize. Ask yourself: “of all the actions that I have chosen as a priority, which of those will bring benefits to the company immediately?”.
This way you will know how to decide between hiring a new professional to increase production, expand dissemination, or doing an MBA to increase your knowledge.
Create responsibilities: If you delegate some responsibilities to the team, it is easier to get the results you want. A group of employees who work on various tasks without the help of a manager often fall short of goals and tend to get discouraged over time.
Rebuild priorities (when necessary): Starting from the idea that we never know everything about a project before starting, it is normal that some priorities become unnecessary over time. Likewise, other needs may seem more urgent. This shows that it is time to make a readjustment.
Calculate the costs: Mathematics is used to being a great ally when it comes to deciding something. If you have one of those long lists of priorities that leave everything even more confusing, calculating the cost-benefit of your tasks can help clarify your thoughts.
Now that you know the smartest way to prioritize tasks, all you have to do is put these concepts into practice by properly organizing your schedule. In case you need assistance, you can reach out to us while we help you plan your schedule.